How to read your linehaul settlement
The weekly statement decides what you earned and what your drivers get paid. Here is what every section means — and what to check before you accept it.
Your settlement statement arrives weekly in MyBizAccount (MBA). It is dense, but it breaks into a handful of section types. Read it the same way every week and errors start jumping out.
| Section | What it contains | What to check |
|---|---|---|
| Linehaul / trip revenue | Each dispatched trip with origin, destination, miles, and the revenue paid for the leg. | Every run your drivers actually completed appears — missing trips are the most common shortfall. |
| Fuel surcharge & supplements | Fuel-linked amounts tied to trips, adjusted with published fuel indexes. | Supplements present for eligible trips; rates consistent week over week. |
| Accessorials / other pay | Additional pay items — for example drop & hook or special handling, per your contract. | Items you performed are present and at contract rates. |
| Adjustments & chargebacks | Corrections for prior weeks, positive or negative. | Every deduction traceable to a documented reason; disputes filed within the window. |
The adjustment window is short. If a trip or fuel supplement is missing, the practical recovery path is filing an adjustment request promptly — operators who reconcile weekly recover it; operators who reconcile quarterly usually eat it.
The five-minute weekly reconciliation
1. Trip count: compare settled trips against your dispatch record for the week. Anything you ran that is not on the statement is money to chase.
2. Fuel lines: confirm fuel surcharges/supplements appear for the trips that qualify.
3. Adjustments: read every negative line. Chargebacks repeat when they go unquestioned.
4. Week-over-week: compare totals to your recent average — a sudden drop with the same dispatch volume means a missing category, not a slow week.
5. Archive it: keep every statement. Disputes, driver pay questions, and tax prep all reach back months.
This is exactly the work FAST automates: settlements import from MyBizAccount automatically, every line is parsed and mapped to a driver and tractor, and week-over-week comparisons make missing trips and short-paid supplements visible while the dispute window is still open. See settlement import & analysis.
From settlement to driver pay
Because driver pay derives from settlement lines (miles for per-mile drivers, trip revenue for percentage drivers), a settlement error becomes a payroll error one step later. Reconciling the settlement before running pay protects both the business and the drivers — and gives drivers a pay statement whose numbers trace back to real dispatches.
Weekly. The statement covers the prior service week and is published in the MyBizAccount (MBA) portal; Forward Air issues an equivalent weekly settlement to its contractors.
A fuel-linked payment tied to eligible trips that moves with published fuel indexes, separate from base linehaul revenue. Because it varies and is easy to miss, short-paid fuel lines are one of the most common settlement discrepancies.
Document the dispatch (date, run, tractor, driver), verify it against your own records, and file an adjustment request promptly. Weekly reconciliation is what makes this recoverable — the correction typically lands on a later settlement.
Yes. Platforms like FAST retrieve each new settlement automatically, parse every line, map trips to drivers and tractors, flag week-over-week anomalies, and feed the parsed data straight into driver payroll.