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Time, attendance & staff payroll

3 min read Updated 7/7/2026 2 views

Time, attendance & staff payroll

From clock-in to paycheck, once — timecards that build themselves and feed payroll directly.

The short version
Hours are captured once, from phone to paycheck. Drivers and office staff clock in from the app, an admin reviews and approves, and approved hours flow into a finalized, write-once staff pay run — with PTO balances and adjustments handled in the same place.

Paper timecards are where payroll disputes start

When hours are written on paper and re-typed into payroll, two things happen: mistakes creep in, and every mistake becomes an argument. A missed break, a transposed number, an “I clocked out at 5, not 4:30” — each one costs time to resolve and trust to rebuild. The fix is to capture the hour once, at the source, and never touch it again.

Hours live on paper timecards that someone re-types into payroll.
Every transcription error turns into a pay dispute.
Break and correction requests are handled by text and memory.
PTO balances live in a separate spreadsheet nobody trusts.

How hours become a paycheck

  1. 1

    1. Clock in from anywhere

    Drivers and office staff clock in/out and log breaks from their phone, with a running timer — no paper, no punch clock.

  2. 2

    2. Review & approve

    An admin reviews hours and correction requests, then approves to lock the period so the numbers can’t drift.

  3. 3

    3. Run staff pay

    Approved hours become a finalized, write-once staff pay run in a three-step wizard — with PTO and labeled adjustments handled before you finalize.

Clock in from anywhere
Drivers and staff clock in/out and log breaks from their phone, with a running timer.
Review & approve
Admins review hours and correction requests, then approve to lock the period.
Staff pay run
Approved hours become a finalized, write-once staff pay run in a three-step wizard.
PTO & adjustments
Track PTO balances and add labeled adjustments before you finalize.
Hours captured once, at the source — no re-typing, no transcription errors.
Fewer pay disputes because the clock-in is the record.
PTO balances and adjustments handled in the same place you run pay.
A write-once pay run that prevents accidental double-pay.
Capture every hour once
Let clock-ins build the timecard and feed the pay run directly.
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“
Has saved me tons of time and money.
Moshe · Big Slab Truckin · Satisfied

Staff pay stays separate from driver settlement. Office payroll never touches your cost-per-mile or revenue analysis — but it’s still one system to run.

Frequently asked questions

Can office staff and drivers both use the time clock?

Yes — both clock in the same way, and their approved hours feed the staff pay run.

Is the pay run reversible?

A finalized run is write-once for the week, which prevents accidental double-pay; you review everything before finalizing.

Does staff pay affect my cost per mile?

No — staff/office payroll is kept separate from driver settlement, so it never distorts your cost-per-mile or revenue reporting.

How are PTO balances handled?

PTO is tracked alongside the time clock, so balances and time-off are visible in the same place you approve hours and run pay.

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