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IVMR & mileage compliance, automated

3 min read Updated 10/19/2026 12 views

IVMR & mileage compliance, automated

Odometer in, IVMR out — reviewed, submitted, and archived, before the deadline.

The short version
FAST builds your IVMR from synced odometer readings. It flags mileage gaps before you file, submits per tractor, and keeps an audit-ready archive — and the same trusted mileage feeds your IFTA fuel-tax reporting.

The paperwork that quietly becomes a penalty

IVMR is exactly the kind of recurring, detail-heavy filing that slips when the week gets busy — and a missed or sloppy report is how an otherwise-clean carrier ends up explaining itself. Doing it by hand, from odometer photos and a spreadsheet, is slow and easy to get wrong.

Miles get re-keyed from a different source than the one you paid drivers with.
A missing odometer reading isn’t caught until after the report is filed.
IVMR and IFTA are maintained twice, from two different numbers.
When you’re asked to produce a past report, it’s a scramble.
The IVMR report — pick a week, review each tractor’s odometer and status, then submit.

How FAST builds and files the report

  1. 1

    1. Odometer pulls in

    Start/end odometer and miles per tractor come from your ELD sync, per statement week — no manual entry.

  2. 2

    2. Gaps get flagged

    Missing or suspicious readings surface for review so you fix them before you file, not after — you can correct a gap right from the live map.

  3. 3

    3. Build & submit

    Generate the week’s report, submit, and track sent status per tractor.

  4. 4

    4. Archive it

    Every filed report is archived and downloadable — produce it in seconds if you’re ever asked.

One mileage number for IVMR and IFTA

The same trusted mileage data supports your IFTA fuel-tax reporting, so you’re never reconciling two sources or wondering which spreadsheet is right. You file compliance from the exact miles your trucks actually ran.

Compliance beyond the IVMR

Your trucks’ ELD GPS also drives two more reports on the Compliance tab of the dashboard, built from data FAST already holds — no extra data entry, and both download to Excel.

  • Local Tax Miles — time and miles inside the Louisville Metro and Lexington-Fayette districts, with the share of trip revenue and driver pay earned there, for the occupational license tax return your accountant or payroll provider files.
  • Personal Conveyance review — every Personal Conveyance use logged on your Motive ELD, measured against the truck’s GPS, with the ones worth a second look flagged for a manager to review.
IVMRs filed on time, from real odometer data instead of photos and guesswork.
Mileage gaps caught and fixed before submission — not after a violation.
IFTA and IVMR that always agree, because they read one mileage source.
An audit-ready archive you can produce in seconds.
Make compliance a two-minute review
Let FAST assemble the IVMR so you just check and submit.
Get started →
“
Has saved me tons of time and money.
Robin · I & B Transportation · Very Satisfied

IFTA-ready mileage. The same trusted mileage data supports your IFTA reporting, so you’re not reconciling two sources.

Frequently asked questions

What if a truck has a mileage gap?

FAST flags it. You can fix odometer gaps (including from the live map) before the report is submitted, so filings stay clean.

Does the same mileage feed IFTA?

Yes — IVMR and IFTA read the same trusted mileage, so your fuel-tax reporting and your mileage reports never disagree.

Can I re-open or re-send a report?

Yes — reports can be rebuilt and archives re-downloaded, so a missed send is a two-minute fix, not a scramble.

Is a flagged Personal Conveyance use a violation?

No. A flag marks a use worth a second look — for example a long trip, one entered by hand, or one that ended near a terminal — and a manager reviews it against the truck’s GPS and decides.

Is IVMR included in my plan?

IVMR is included on the Complete plan, or you can add the IVMR/IFTA module to any plan for $6/tractor. See pricing.

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